Appearing Before Council

Delegations

Delegation is the term used to outline the process where an individual or group appears before Lacombe County Council in order to make a presentation. This may include a request for action, or a request to bring Council up to date on a project, idea or concept; or provide further information on a current issue that is before Council for decision. Council does not typically hear from the public during regular meetings unless the matter is of broad interest and falls within the jurisdiction of Lacombe County.

Process

The process is governed by the Procedures Bylaw No. 1331/20 states that the County Manager is granted the authority to schedule delegations according to the nature and priority of the subject matter and must adhere to the time allocated for this purpose at Council meetings.

Every effort is made to assign a date as soon as possible depending on various factors such as whether or not a staff report on the matter is pending and upon the timeliness of the issue. The County Manager may also refuse a delegation request if the matter is outside the jurisdiction of Lacombe County.

Submit an item for Council's regular meeting agenda

Requests for an appointment to make a presentation to Council must be received by the County Manager and must:

be in writing and received at least 14 days prior to the Council meeting date;
clearly identify the reason or purpose of the appointment;
identify the individual or primary contact for a group or organization; and
include contact information of the group or organization.

The written submission must be complete and clearly state any requests being made of Council and any recommended Council resolutions. Please keep in mind that time restriction exists to permit the Executive Assistant enough time to prepare the upcoming Council Agenda.

Each delegation is given 10 minutes to make their presentation, unless otherwise approved by the County Manager.

After the presentation is made, time will be given for Council members to ask questions of the delegation. Please note: No decisions will be made by Council that the time of the presentation.

The Executive Assistant will respond to the request in writing (via email) to confirm the date of the meeting at which the delegation is scheduled and the time they should arrive.

Tips for addressing Council

The Reeve will invite delegations to speak according to the order shown on the Agenda. Only the speaker at the table will be addressed, and if there is a delegation of more than one person, the delegation should identify the representative who will speak on their behalf.

When speaking to Council, use "Reeve" followed by their last name to directly address the Reeve and use "Councillor" followed by their last name when addressing a Council member. State your name clearly for the record and indicate any related professional affiliations.

Questions from Council

The Reeve will invite Council members to ask any questions of the speaker individually. Please ensure you respectfully answer the question as directed by Council. If there are no further questions, the Reeve will thank you for your comments after which time you may leave the meeting if you wish.

If you are unsure who you should be speaking with, please feel free to contact our office and you will be directed to the correct department.

For more information about appearing before Council, contact the Executive Assistant

Email the Executive Assistant

Contact Us

Mailing Address:
Lacombe County Office
RR 3
Lacombe AB T4L 2N3

Physical Location:
40403 Range Road 27-4

Contact Us
Monday - Friday
8:00 a.m.- 4:30 p.m.

Email: info@lacombecounty.com
Phone: 403-782-6601
Fax: 403-782-3820

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